guide to pay
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TFPL's pay guidelines for temps and contractors are available by selecting from the drop-down list below.
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contract for services
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| The contract for services exists between the candidate and the client. TFPL act as an agent only. To view a copy, please click here. |
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bank details notification/amendment
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| In order to successfully process payment for our temporary workers, we must receive your bank details. When you are placed in a job for the very first time, or your details change, please fill in the form on the side link and return to TFPL Accounts by post or fax. Please note, bank details cannot be taken verbally over the telephone. |
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PAYE tax deductions
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If you were at work for another organisation or temporary agency or have been claiming unemployment benefit before you started with us, then we must have a P45 from you. This holds the information on how much you have earned and paid in taxes in the present tax year (April 2005 - April 2006).
We require Parts 2 & 3 (the Green parts) of your P45. Please retain Part 1A (blue copy) for your records, we cannot use this.
If you do not have a P45 we can send you a P46 form (see side link). Complete Section One and return it to us.
If you are a student in full-time education you can complete form P38, which we can send to you (see side link). Please note the declaration you are making by signing this form. This should be signed only if you are in full-time education and will be to until the end of the tax year, working during holidays only, and intend to earn no more than £4,895 in this tax year. |
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tax codes
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489L Week 1 (Non-cumulative) - this is more commonly know as 'emergency tax'. Everyone is put on this tax code until we receive confirmation of the correct code and pay details via a P45, P46, student form or the Inland Revenue directly. We are obliged to do this. This calculates a person's tax on a weekly basis and does not take into consideration any previous pay and tax details. You are not taxed at an extortionately high tax rate while on week one. If you do pay too much tax, you will get this back once we receive your up to date tax details. However, please note that an adjustment can take place if you haven't paid enough tax.
489L (Cumulative) - tax is calculated taking into account any previous pay and tax and at the appropriate rates and including the appropriate tax free allowances. For example, on tax code 489L, cumulatively you can earn up to £4,895 before tax. The next £2,090 is taxed at 10%, the remainder at basic rate 22%. Please remember that this is all calculated cumulatively, it does not mean that you are excluded from paying tax until you reach £4,895.
BR - tax is calculated at basic rate 22% on your total gross pay. There are no tax allowances.
NT - no tax is payable. This can only be applied where we have received a current P38 form. |
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tax office details
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Our PAYE reference: 914 T3514
office: Inland Revenue North Wales Area
Plas Gororau
Ellice Way
Wrexham Technology Park
Wrexham
LL13 7YY
Tel. 0845 300 3949 |
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national insurance
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You are liable to pay National Insurance (NI) contributions if you are aged 16 and over and under State Pension Age and if you earn more than £94 a week.
National Insurance Contributions
Class 1 (not contracted out) Employer Employee
payable on weekly earnings
£94.01 - £630 12.8% 11%
Over £630 12.8% 1%
Men 65 and over and as above Nil
women 60 and over
Everyone who is working must, by law, have a NI number and they must let us know what it is when we ask for it. It is essential that we show your full and correct NI number on all documents on which we record your National Insurance Contributions (NICS). This helps protect your entitlement to Social Security benefits.
If you don't have one you must apply for one from the Contributions Agency. Please ask for a letter from us to confirm your employment and the details of our local office so you can make an appointment to see them. |
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payment
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Please send your timesheet weekly to the TFPL Accounts Department to enable swift payment on the 1st Friday of each month. It is your responsibility to provide us with a timesheet signed by your manager at your place of work. If your timesheet reaches our offices later than 9am on the Tuesday prior to pay day then you have missed the deadline and will not be paid until the following month. Under certain circumstances we will issue an advance on any late timesheets.
If we have your bank details, your payment will be paid via BACS. Otherwise a cheque will be sent to your corresponding address. |
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holiday pay
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You are entitled to 20 days holiday per annum pro rata and accrue approximately 1.67 days per month. Please email the TFPL Accounts Department at accounts@tfpl.com if you have any questions about your holiday entitlements.
To take holiday, please complete the TFPL Holiday Form and have it signed by your line manager. Note that we need twice the amount of holiday in notice. You can obtain an online copy of Holiday Request Form by opening the Holiday Form PDF file on this web page. Alternatively, you can contact the TFPL Accounts Department at accounts@tfpl.com.
If your contract is terminated, TFPL will pay you in full for any holidays due. Our holiday year runs from October to September. |
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sick leave & statutory sick pay
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In the event that you are unable to attend for any reason, you must let us know so that we can inform your place of work. If you wish to contact the person you are working for that is fine, as long as you also inform us, as this can effect your entitlement to sick pay, if applicable (please see the section on Statutory Sick Pay) . The office is manned weekdays 8.30 - 18:00 and there is an answer phone where messages can be left.
am I entitled to sick pay?
Statutory Sick Pay (SSP) may be payable if the following criteria is met: -
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- You must have a contract with us to perform work personally (i.e. a contract for services)
- The contract must be in existence at the time you are sick i.e. you must be currently working on an assignment. A contract for services only exists for the duration of the assignment, so if an assignment ends before you fall sick or your illness arises between assignments you will not be liable for SSP.
- You must earn more than £79 a week.
- You must have been engaged on the assignment or a series of assignments for at least 13 weeks (the weeks worked need not be consecutive but may be separated by up to 8 week breaks between assignments. If assignments are more than 8 weeks apart the period of continuity will be broken).
- You must be sick for at least 4 or more calendar days in a row, including weekends, and will be eligible for SSP if you are unable to work on at least 4 “qualifying days” which are only those days on which you are required to work. Please note, SSP is not payable for the first three qualifying days in any period of entitlement. These are called ‘waiting days’. SSP is only payable from the fourth qualifying day onwards.
- You must provide evidence of incapacity for work e.g. self-certification for 4th to 7th days, obtainable from this office and a doctor’s certificate thereafter. Such documents should be forwarded to this office as soon as possible and marked for the attention of Timesheet Department.
- You must be under 65.
- You cannot claim SSP and receive maternity allowance, invalidity pension, or sickness benefit at the same time.
- You cannot be on maternity leave and claim SSP.
SSP is payable for qualifying days of incapacity until one of the following occurs:
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- You return to work or are no longer incapable of work
- Your contract is terminated (i.e. the client ends the assignment or requests a replacement worker so that the work is no longer available for the absent worker).
- You have received the maximum payment of 28 weeks SSP
- Periods of incapacity for work which are linked together (i.e. which are not separated by more than 8 weeks) have lasted more than 3 years.
SSP rates
The daily rate of SSP applied to qualifying days is currently £13.23 before tax and National Insurance.
If you are unclear about any of the above please contact the Accounts Department on +44 (0)141 574 1938. |
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maternity leave & statutory maternity pay
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You are not required to tell us whether you are pregnant or not. However, you may be entitled to receive Statutory Maternity Pay (SMP) via TFPL, and late notification of your pregnancy could affect your right to Statutory Maternity Pay. To qualify for SMP you have to meet a number of conditions.
what are the SMP qualifying conditions?
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- You must have been continuously employed by us for at least 26 weeks as at the 15th week before your expected week of childbirth (EWC). This is irrespective of the number of hours worked. The 15th week is known as the Qualifying Week (QW) and can be calculated by counting back from the start of the EWC. Therefore your employment must have commenced before the Sunday that begins the 40th week before the EWC. Also your employment must extend into the QW although you do not need to be employed for the whole of that week;
- Your average weekly earnings for the eight weeks up to and including the QW must not be less than the lower earnings limit for the payment of National Insurance contributions which applied in the QW. This currently equates to £79.00 a week;
- You must still be pregnant at the 11th week before the expected week of childbirth or have had the baby by that time;
- You must give TFPL Accounts Dept at least 21 days notice of your plan to start your Maternity leave. Medical evidence must be provided of the due date of the baby (i.e. the expected week of childbirth), this will normally be on form Mat B1 (maternity certificate);
- You cannot work at the same time as receiving SMP
- If you leave before the start of your Qualifying Week or leave voluntarily, for reasons unconnected with your pregnancy after the start of the Qualifying Week, you cannot receive SMP from us.
- If you do not meet the qualifying conditions, as your employer TFPL can confirm this by issuing Form SMP1 to you. You will need this document, as well as the MatB1, if you intend to claim maternity allowance from the Department of Social Security/Benefits Agency.
If you meet the above criteria (you can check the dates with us), SMP is payable for a period of 18 weeks (this is know as the Maternity Pay Period (MPP). SMP cannot start earlier than the 11th week before the due date of the baby nor later than the week immediately following childbirth.
SMP rates
There are two rates of SMP:
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- The higher rate is 90% of your average weekly earnings and is paid for the first 6 weeks of the period for which SMP is due.
- The lower rate is a set rate reviewed annually and is payable for the remaining 12 weeks of the Maternity Pay Period. This is currently £100.00 a week.
Please note, SMP payments do attract tax and national insurance deductions. Payment will be made weekly and you will receive a payslip during MPP.
If you are unclear about any of the above please contact us. |
